General Council on Finance and Administration |
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| Position Title: Executive Assistant / Credentials Secretary of the General Conference | Level: Grade 10 (Non-Exempt)
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| Reports To (Title): Business Manager of The General Conference | Department: Support Services | Date: 6/5/2015 | |||
| Basic Purpose: | |||||
| Provides administrative, secretarial, and clerical assistance to the Business Manager and Secretary of The General Conference; handles all correspondence, updates registration database, assists with meeting registration and assisting with the billing of participants for The General Conference; supports the work of the Secretary of the General Conference and the Business Manager of the General Conference as the Credentials Secretary. | |||||
| Essential Job Functions: | |||||
| Essential Job Function | |||||
| 1 | Perform the administrative and clerical duties of the Executive Assistant for the Business Manager and Secretary of The General Conference. | ||||
| 2 | Serve as the Credentials Secretary of the General Conference providing significant support to the work of the Secretary of the General Conference and the Business Manager of the General Conference in the credentialing of delegates and in support of the visa process for international delegates. | ||||
| 3 | Maintains calendar of Business Manager and Secretary of The General Conference, scheduling appointments, travel and meeting arrangements for the staff of The General Conference. | ||||
| 4 | Manage the communications for the General Conference Delegates for travel and hotel arrangements. Liaison with Connections Housing for Central Conference Delegates housing. | ||||
| 5 | Reconcile and encode General Conference hotel master bills and other meeting vendor bills; troubleshoot incorrect billing; and prepare bills for external customers. | ||||
| 6 | Perform the administrative and clerical duties for the Commission on General Conference including arranging logistics of meetings, provide support to the Commission Chair, meeting support for Messaging Task Force and Interagency Legislative Task Force, and assist Central Conference Commission Members with visa process to attend meetings in the United States. | ||||
| 7 | Other duties as assigned. | ||||
| Major Accountabilities: | |||||
| 1 | Supporting the Business Manager and the Secretary of The General Conference through administrative and clerical responsibilities | ||||
| 2 | Maintain communication lines with the delegates for The General Conference to collect all necessary information | ||||
| 3 | Attend all Commission on the General Conference meetings as well as General Conference to assist as needed | ||||
| 4 | Provide administrative support to Chair of Commission on General Conference for various meetings of The Commission as well as conference calls, minutes and ancillary meetings related to General Conference. | ||||
| 5 | Responsible to the Business Manager of General Conference in support of the work of the Secretary of the General Conference in the credentialing of delegates. | ||||
| Job Standards: | |||||
EducationWhat is the minimum level of formal education required? |
Associates Degree and/or training comparable to a two year degree; basic application of related principles and disciplines. | ||||
Other Specialized KnowledgeWhat other training and/or certification are necessary? |
Proficient in Microsoft Word and Excel at the intermediate level; knowledge of registration software and/or database programs is essential. Highly organized; ability to multi-task. Ability to work independently. | ||||
ExperienceWhat kind and how much previous experience are needed? |
4 – 5 years of directly related work experience; with emphasis on related organization experience – UMC or other religious or NFP operation – or other comparable work experience | ||||
Learning PeriodHow long would it take a new employee to learn the job? |
Three months to learn the basic responsibilities, twelve months to experience the complete cycle of a year, four years to learn the scope of an entire quadrennium’s responsibility. | ||||
| Applicant Information:
All resumes must be post marked by the closing date. |
Full time w/benefits
Work Schedule: Monday – Friday (36.25 hours per week) |
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Send cover letter and resume to:
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Attn: Human Resources
GCFA P O Box 340029 Nashville, TN 37203-0029 Fax: (615) 369-2325 Email: jobs@gcfa.org |
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Closing Date: |
Friday, June 19, 2015 | ||||